MACARTHUR ASTRONOMICAL SOCIETY 3rd March 2010

BY-LAWS

1. Schedule of Annual Membership Fees and other charges.

2. The classes of Membership are defined in the Constitution (4.1) We do not have a Life Membership category

3. Annual Membership Renewal. The due date for annual membership renewal is the first day of the Macarthur Astronomical Society’s financial year (01 March).

4. Roles for Office Bearers of the Management Committee.

President

a. Co-ordinates all of the Society’s activities.

b. Chairs all of the Society’s meetings.

c. Is the central contact person for members and non-members.

Vice President

a. Assists the President in his duties.

b. Takes over the Presidents' functions in his absence.

Secretary

a. Takes, distributes and keeps on file minutes of all committee meetings.

b. Presents all general correspondence received at the Society’s Management Committee Meetings.

c. Where necessary, responds to correspondence.

d. Issues membership notices of acceptance, rejection and termination.

e. Completes and sends the Department of Fair Trading Annual Statement within one month of the Annual General Meeting

Treasurer

a. Collects membership dues and issues receipts.

b. Pays all accounts in a timely fashion.

c. Maintains proper records of accounts.

d. Maintains records of membership.

5. Responsibilities of Position of Stargard Field Liaison Officer

a. Introduction
The Society has obtained Wollondilly Council authorization to use, as an official user group, the Stargard Field at the Dudley Chesham Sportsground (The Oaks, NSW) to further the Society’s objectives. It is a Council requirement that user groups have a representative on the Sec. 355 Management Committee of the Dudley Chesham Sportsground. To meet this requirement, the Position of Stargard Field Liaison Officer has been created.
The Position shall be filled by appointment by the MAS Management Committee from the Society’s financial members. If circumstances at Stargard Field should so warrant, the position may be discontinued by the Committee.

b. Duties
i) Represent the Society on the Sec. 355 Management Committee of the Dudley Chesham Sportsground. Any conditions attached to the Application as Representative shall be reviewed by the MAS Management Committee as required.
ii) Attend Sec. 355 Management Committee meetings when convened. Obtain information regarding ongoing issues, enquiries and administrative duties and report back to MAS Management Committee in a timely manner.
iii) Obtain Minutes or Discussion papers from Sportsground Committee Secretary for any meetings missed.
iv) The Officer shall not give authorizations or make commitments on behalf of Macarthur Astronomical Society unless they have minor or no impact on MAS operations. If a matter arises that requires immediate actioning and is outside the above guideline, advice must be sought from the Society President or another Office Bearer of the Society.

6. Borrowing of Society Equipment

New members may not borrow society equipment within the first three months of financial membership.